Shareholders meeting (AGM)

2015 Shareholders

Date: Friday, June 12, 2015
Time: 9:00 am (Pacific time)
Type: Annual General and Special Meeting (“AGSM”)
Place: San Jose Marriott Hotel
Address: 301 South Market Street, San Jose, California
Telephone: 408-280-2800 or 1-800-314-0928 (toll free)
Record Date: April 27, 2015
Mailing Date: On or about May 12, 2015

 

 

Notice and Access

The Company is using the “Notice and Access” method for its AGSM, whereby only the proxy will be mailed to shareholders. The Notice of Meeting and the Information Circular (when available) will be available for download from this website for a period of a year from the date of mailing.

 

Download Notice and Information Booklet
Download Notice of Meeting only
Download Annual Report
Download Stock Option Plan
Other Documents (coming soon)

 

Types of Shareholders

Please note that in Canada, pursuant to the applicable laws, policies, rules and regulations, shareholders fall in the following categories:

 

  • Registered Shareholders – those shareholders whose name is contained on the Shareholders’ Registry maintained by the Company’s transfer agent, TMX Equity Transfer Company (“TMX Equity”). These shareholders are in possession of a physical share certificate registered in their name or have designated a third party to hold the said physical share certificate in trust for them.
  • Canadian Beneficial Owner – those shareholders residing in Canada whose shares are registered in the name of either CDS & Co., a broker, a bank or another intermediary (the “Agent”), and held by the Agent for their benefit. Depending on the instructions provided to the broker or bank, Beneficial Owner will be classified as follows:
    • Non-Objecting Beneficial Owner (“NOBO”) – those who have consented to having the details of their shareholdings disclosed to the Company for the purposes permitted under National Instrument 54-101
    • Objecting Beneficial Owner (“OBO”) – those who have requested to remain anonymous and declined to having the details of their shareholdings disclosed to the Company for the purposes permitted under National Instrument 54-101
  • US Beneficial Owner (“USBO”) – those shareholders residing in the United States whose shares are registered in the name of either Cede & Co., CDS & Co., a broker, a bank or another intermediary (the “Agent”), and held by the Agent for their benefit.
  • International Beneficial Owner (“IBO”) – those shareholders residing outside of Canada and the United States whose shares are registered in the name of another party and held in trust for their benefit.

 

Voting Instruction Document

Shortly after May 12, 2015, shareholders should receive a document which will contain the details of the meeting, instructions for downloading the Information Circular, instructions on how to vote their shares and other salient information. The type of document and the sender will depend on the category of shareholder:

 

  • Registered Shareholders will receive a Proxy from TMX Equity and will be able to vote online, by fax, by mail or in person at the AGSM. Some Registered Shareholders will not receive a Proxy because their address of record is incorrect. Such Shareholders will need to contact TMX Equity to obtain a Proxy or an access code for online voting.
  • NOBO Shareholders may receive a Voting Instruction Form (“VIF”) and will be able to vote online, by fax or by mail. However in order to attend the AGM and vote in person, they must appoint themselves as proxyholder and ensure the VIF is received by TMX Equity at least 48 hours before the meeting as set out in the VIF. Some NOBO Shareholders will not receive a VIF because they requested to be excluded from such mailings. Such Shareholders will need to contact TMX Equity to obtain a VIF.
  • The OBO, USBO and IBO Shareholders may receive a proxy or a VIF (the “Voting Form”) mailed by the Broker or by his agent and will be able to vote online, by fax or by mail by following the specific instructions accompanying the Voting Form (these instructions are different from those received by the Registered and NOBO shareholders). However in order to attend the AGM and vote in person, they must appoint themselves as proxyholder and ensure the Voting Form is received at least 48 hours before the meeting or such other earlier time as specified on the Voting Form. Some OBO, USBO and IBO Shareholders will not receive a Voting Form, because they requested to be excluded from such mailings. Such Shareholders will need to contact their broker to obtain a Voting Form.

 

For more information contact the Secretary of the Company at 416-368-9411 or by e-mail to <agm@poet-technologies.com> or call the Company’s registrar and transfer agent, TMX Equity Transfer Company at 1-866-393-4891.

 

This page will be updated as information becomes available.